Imagine Simple. Scayla.

A system as unique as your company.

Our system sets new standards

All functions - one system

Whether e-mail inbox, file upload or contact management: all modules are linked together. This avoids multiple captures, unnecessarily copied files and time-consuming searches. So that you can concentrate on the essentials.

Responsibility and status

The current work status at a glance: each data record is provided with the person responsible and the status (in work / draft / done). So your team is always up to date and can edit the latest version of a document. In addition, each data record can be assigned to an (internal and / or external) person. If necessary, simply hand it over to a new person.

Categories and visibility

Mark emails, documents, appointments and notes with self-selected categories. This makes relevant information accessible to a selected group of people. You determine what is visible to others and mark your records as public or private.

Link deadline and files

Whether it’s an important e-mail, internal document or an urgent task, you set the submission deadline to the person in charge. You can also link all the relevant files together, assign the desired e-mail to a project, or link a session log to a scheduled meeting.

Responsive Webdesign

The user interface is displayed differently depending on the screen size and / or device in order to ensure user-friendliness. Regardless of the device used (desktop, tablet or mobile), all functions are available for use.

IDS 4D - Intelligent Document System

Your data is stored in the system on several levels and linked together. So you can store your documents in up to 4 dimensions. The documents can be found via contact, project, document type and subject.

All functions - one system

Responsibility and status

Categories and visibility

Link deadline and files

Available in the next months

Mail

Contacts

Calendar

Documents

Projects

Sync

Revolutionary mail system

Our revolutionary e-mail system with integrated task management function automatically assigns incoming messages to the responsible person and status. Each mail is filed only once – so conflicts of jurisdiction do not even arise. With one click, you pass the message to the next person. For smooth processes, you can make the mail system available to other employees across departments or companies.

Revolutionary mail system

Status

Each e-mail has a status of Work, Draft or Completed, so that the status is immediately visible.

Responsibility

The e-mail is also stored only once for multiple recipients and it is assigned directly to a responsible person.

Delegate

Pass the responsibility of a person or delegate a task to a co-worker without forwarding the email.

Direct link

Create a follow-up activity directly from the received e-mail, for example an offer, contract, etc., and all relevant data is automatically transferred.

Notes

Add a note directly to the e-mail so that nothing is forgotten, even the reminder function is not missing.

Calendar

All appointments - a calendar

Organizing appointments and organizing meetings does not have to be complicated: use Scayla to file all the required documents for each appointment. This gives the participants an overview – and, if necessary, direct access to all important documents. Whether employee or customer – the participants receive corresponding protocols or presentations automatically.

Manage calendars

Manage multiple calendars easily. You can edit one or more calendars in parallel and have them displayed at the same time.

Company calendar

Manage holidays, events or organize meeting rooms for your company through the system.

Connect documents

One click – all information. Link relevant documents and attachments to an appointment.

Contacts

Relevant files directly linked to the contact.

Managing employees, customers, and partners requires organizational talent. Our intelligent solution automatically links mail flows, document archives, projects and correspondence with the contact person of the respective company. Data records are stored hierarchically as a customer history and can be viewed directly by authorized employees or departments.

Document history

Newly created or edited documents as well as the entire e-mail traffic are traceable by automatic assignment.

Clarity

With the hierachic representation you can find documents or any correspondence quickly.

Better customer service

Complete documentation with the automatic filing system and thus easy to find for other employees.

Documents

The intelligent document filing.

The Intelligent Document System (IDS) organizes files as fast and efficiently as never before. Custom fields make data collection and sharing a breeze. By adding tags, categories, and responsibilities, each document can tell who is responsible-and by when the task must be completed.

Status

Each document has a status of work, draft or completion, so that the status of the work is immediately apparent.

Versioning

Keep an overview at all times and you always know which document is the most up-to-date.

Change History

Complete documentation of all changes made by the persons involved who worked on the document.

Responsibility

The document is assigned directly to a responsible person but can be delegated.

Access authorization

Control the access rights to the documents, whether they are individual employees or entire departments, you decide.

Projects

Manage projects redefined.

Quick and easy project management: Create projects and link files or attachments with just one click. Assign project files to relevant persons and find important data immediately. Manage projects and assets redefined.
Bigger project? Link it directly to relevant documents and tasks. Due to automatic versioning on every document, changes and advances are 100 percent traceable at a later date – so you always have an overview.

Connect relevant files

Whether a contact, an e-mail, an invoice or another document, you can assign everything to the desired project.

Clear

With the hierachical representation you can find documents or any correspondence to the desired project quickly.

Project Management

In the project overview you can see all current and completed projects in your company. The access rights can of course be controlled.

Sync

Always and everywhere up to date.

Automatically sync all the documents and structures you need to stay up-to-date on your computer. In-progress documents are locked and released in real time – seamlessly and efficiently.

1: 1 synchronous

Synchronization of the selected documents within seconds so that they are always up to date.

Easy to use

An automatic blocking and release of documents that are in progress.

System compatible

No matter which system you use, the Sync feature is available on both Windows and Mac.

Security

Swiss location

We operate our own servers in Switzerland so that you benefit from Swiss data protection. Your data is safe with us and monitored by us personally.

Backup

We take care of your data. Our cloud solution includes a full daily backup of your data.

Banks standard

Our server is ISO 27001 certified and meets the requirements for switzlerland of the Outsourcing-Guidelines of the Eidgenössischen Finanzmarktaufsicht (FINMA).